Kenneth Vercammen & Associates, P.C.
2053 Woodbridge Ave.
Edison, NJ 08817
(732) 572-0500
www.njlaws.com

Thursday, May 4, 2017

What to Keep and When to Shred after death

What to Keep and When to Shred after death
These documents should be located and kept until the estate is settled:
    Appraisals
    Adoption papers
    Baptismal certificates
    Birth certificates
    Death certificates
    Divorce orders
    Employment records
    Ethical will
    Marriage certificates
    Medical records
    Military records (DD 214)
    Retirement and pension records
    Social Security cards
    Trusts
    Wills and codicils
These documents should be stored until it is time to be shredded:
    Bank statements: Keep for one year after tax returns are filed.
    Bills/sales receipts: Keep receipts for high-value items to prove the value for inventory purposes. Keep receipts for any tax- or warranty-related items for one year. All other bills should be shredded as soon as they have been paid.
    Credit card statements: Shred unless tax-related. If tax-related, keep for seven years.
    Home improvement receipts: Keep until the home is sold; they are important for tax purposes when establishing the cost basis of the home.
    Homeowners’ insurance policy: Keep until the home is sold.
    Investment records/IRA statements/brokerage statements: Keep for seven years after your loved one’s death and after the account is closed. Keep quarterly statements until you get an annual statement; then compare the statements and shred the quarterly ones.
    Leases: Keep until the property is vacated and you have received the security deposit back from the landlord.
    Life insurance policy: Keep until the policy is paid plus three years.
    Mortgage statements: Keep until the mortgage is paid off plus seven years.
    Passport: Shred.
    Paychecks/pay stubs: Keep for one year or until the last W-2 is received.
    Tax returns and related documents: Keep for seven years, including all accompanying documents such as W-2s and receipts.
    Vehicle records: Keep until the car, boat, or motorcycle is sold.
Source ABA/AARP Checklist for Family Survivors
Executor to do



Executor to determine Veterans’ Benefits

Executor to determine Veterans’ Benefits
q The deceased did not serve in the military service of the United States.
q I or other family members may be eligible for veterans’ benefits.
q I have a copy of the DD 214.
q I have requested a burial flag.
q I have requested burial in a national cemetery.
q I have requested a veteran’s headstone.
q I have requested military honors at the burial.
q I have asked for reimbursement of funeral or burial expenses.
q I have applied for VA benefits for myself as a surviving spouse.
q I have applied for VA benefits for our children.
q I have applied for educational benefits.
Name deceased served under:
           
First                                  Middle                                     Last
Entered Active Service
Separated
Date
Place
Service Number
Date
Place
Grade or Rank and Branch



















Source ABA/AARP Checklist for Family Survivors
Executor to do


Executor to determine Pensions

Executor to determine Pensions
q There are no pension plans.
q I have contacted the following pension plans.
q I have delivered the death certificate.
Pension source:           
Name of payor:           
Phone:                 Fax:      
Address:          
           
E-mail:                Website:  
Pension ID #:  
q There are benefits to survivors under this plan.
q There are no benefits to survivors under this plan.
Pension source:           
Name of payor:           
Phone:                 Fax:      
Address:          
           
E-mail:                Website:  
Pension ID #:  
q There are benefits to survivors under this plan.
q There are no benefits to survivors under this plan.


Source ABA/AARP Checklist for Family Survivors
Executor to do




Assigned Tasks by executor in preparing for funeral and post funeral

Assigned Tasks by executor in preparing for funeral and post funeral
q I’ve asked the following people to do these tasks and indicated when they need to be completed.
Task
Who
When
q Take care of pets
           
           
q Develop list of people to contact
           
           
q Call friends and family
           
           
q Locate the funeral preneed contract
           
           
q Select a funeral director
           
           
q Make funeral arrangements
           
           
q Locate cemetery deed
           
           
q Contact the Veterans Administration
           
           
q Find photos for visual tribute
           
           
q Identify appropriate charities
           
           
q Write the obituary
           
           
q Proof the obituary
           
           
q Locate the will
           
           
q Coordinate food for the service
           
           
q Select speakers and pallbearers
           
           
q Get copies of death certificate
           
           
q Arrange for the grave marker
           
           
q Notify Social Security
           
           
q Get copies of birth certificate
           
           
q Get copy of military records (DD-214)
           
           
q Notify employers
           
           
q Notify banks
           
           
q Notify financial advisors
           
           
q Find a lawyer
           
           
q Take care of direct deposits
           
           
q Take care of automatic payments
           
           
q Locate passwords
           
           
q Inventory safe deposit box
           
           
q Locate all pension documents
           
           
q Locate retirement plans and accounts
           
           
q Secure/insure the house and car
           
           
q Contact insurance companies
           
           
q Notify mortgage company
           
           
q Notify landlord
           
           
q Notify tenants
           
           
q List all credit card accounts
           
           
q Cancel driver’s license
           
           
q Get copy of credit report
           
           
q Notify credit bureaus
           
           
q Freeze social media accounts
           
           
q Take care of personal possessions
           
           
q Clean the house or apartment
           
           
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Source ABA/AARP Checklist for Family Survivors
Executor to do